Camp Williams School Trust Land Council

Utah Military Academy - Camp Williams Trust Land council and Committee Election Procedure

Adopted by Board 29 January 2025

1. Purpose: This policy provides information regarding Charter Trust Land Council composition, and elections. Reference Utah Code Section 53G-7-1206 and R277-477, Distributions of Funds from the Trust Distribution Account and Administration of the School LAND Trust Program.

2. General: UMA has established a Charter Land Trust council in accordance with state law and administrative rule.

3. Composition: The number of Council members who are parents or grandparents of students enrolled at the school shall exceed the number of all others combined by at least two (2). Parents and/or grandparents must have a student actively enrolled at the charter school to be eligible to run or serve on the council.

     a. If the school's governing board meets the size and composition as above, the governing board may serve as the council.

     b. If the governing board does not serve as the Council, the Council shall consist of the specific number of parents/grandparents. Membership may include school staff, administrators or faculty that desire to serve on the Council.

4. Council Size: The Council shall consist of at least six (6) members. There shall be four (2) parents/grrandparents (voting members), the Principal (who is a voting member) and one (1) facutly/staff member (voting member).

5. Parent/Grandparent Election Procedures: On or before 1 September each year, the Principal shall announce Council membership opportunities and necessary steps for membership. Notification will be via newsletter and posted in the office.

     a. If the number of interested individuals exceed the number of open positions, an election will take place. If an election is needed, UMA will notify all families about the process at least ten (10) days before said election.

          1. Only parents/grandparents/guardians of current UMA students are eligible to vote.

          2. Each parent will be allowed one (1) vote regardless of the number of family members attending the school.

          3. Voting will be secretly done by an email link sent to every parent. Voting instructions, email submission information and a candidate list will be included.

          4. Votes submitted in the election window will count.

          5. If two candidates receive the same number of votes, a tie­ breaker vote will be conducted.

          6. The Principal will oversee the election to ensure compliance.

     b. If the number of interested individuals is less or equal to the number of open positions, an election is not needed and the Principal shall designate the individuals to fill the empty seat.

6. Parent/Grandparent Terms: Term limit is one (1) year and members may be reelected.

7. Staff Membership: The Principal shall seek volunteers and make an appointment for the one (1) vacancy.

8. Staff Terms: Staff term limit is one (1) year and members may be reappointed.

9. Officers: Once established, the Council membership shall elect a parent or grandparent to serve as Chair. The Principal cannot serve as an officer.

10. Member Resignation: Given a resignation, a parent volunteer will be sought to fill the position. The Chair may make this selection.

11. Quorum: A quorum consists of a simple majority of members, four (4) or more.

12. Meetings: The Chair shall schedule, provide notice and convene meetings in accordance with Open and Public Meeting Law 53G-7-1203.

13. Council Responsibilities: The Council shall:

          a. Prepare a plan for the use of School Land Trust funds.

          b. Work with Students, families, educators and administrators to host an annual discussion to develop and incorporate school safety principles.

          c. Provide input to the Pricipal regarding a positive behavior plan.